Registration - Research Degrees
First-time registration for Research Degree candidates
For research degree candidates, there is no specific date for first-time registration. However, those who want their first year to be counted as a full academic year for purposes of calculating the minimum period of registration must register by 01 May.
First time registering students must complete the valid registration forms for the year of study, and the Memorandum of Understanding (ACA47a). For returning students, the valid registration forms for the year of study must be completed, as well as the Annual Supplement to the Memorandum of Understanding (ACA48) - all by the deadline date as specified by the Faculty Office (2020: 7 February).
Minimum period of registration
For a research masters degree, full-time candidates must be registered for at least one year; part-time candidates must be registered for at least two years.
In the case of a doctoral degree, candidates must be registered for at least two consecutive years, although registration for a year at another university may be accepted as part of that period.
Maximum period of registration
Although no maximum period of time is prescribed for completing a thesis, the University stipulates a 'reasonable time'. For doctoral theses, this period is generally taken to be five years. In any event, if a candidate is not making satisfactory progress, the Faculty's HDC may issue a warning, and, if necessary, may refuse re-registration.
Leave of absence and cancellation
Candidates who find it impossible to continue studies, but nevertheless intend to resume in the following year, must apply for a leave of absence in writing to the Faculty's Higher Degrees Committee before 28 February of the year in which they intend to put their studies on hold. Please refer to UCT Handbook 3: General Rules and Policies for the rules pertaining to Leave of Absence.
Candidates who decide to discontinue studies must formally cancel registration in writing. The letter of cancellation must be sent by registered mail or delivered in person to the Student Fees Office, Kramer Building, Middle Campus. This procedure is important, because, if candidates leave without cancelling their registration, they will continue to be liable for fees. Applications for retrospective cancellation are not accepted.
Renewal of registration
Before the Faculty Board approves re-registration, the supervisor must submit a report on progress. This report is included in the Annual Renewal of the Memorandum of Understanding (form ACA48). If the candidate's progress was satisfactory, the report may be brief, indicating what work was completed, what still needs to be done and an estimation of when the thesis will be finished. If progress was not satisfactory, the supervisor must indicate why and how the candidate can improve.
Candidates for both masters and doctoral theses must renew their registration at the Faculty Office before the last Friday in February each year.